List of Self Storage Operating Expenses


To thrive in the self-storage business, developers must make due findings, say on self-storage construction cost per square foot and outline their operating expenses by conducting a feasibility study or consulting an expert in the field. 

Moreover, business owners’ self-storage operating expenses should account for  repairs and maintenance, administration, utilities, advertising and miscellaneous.

Need a comprehensive list of what these expenses are about and how to manage them for profit maximization? We encourage you to read every bit of this article. 

  1. Insurance

Insurances in this business include liability and building. The insurance cost of a self-storage property varies depending on the property type and technology in safety construction. 

Furthermore, lots of self-storage operators now issue tenant insurance, more so, the overhead costs involved in this act cause an increase in the insurance coverage cost.

  1. Administration

The administration expenses is the money used in organizing the business. Some of the costs involved in this business’s operation comprise office duties such as data processing, telephone, bank charges, legal services, credit reports, and postage. Others are the staff salary, accounting and information technology, compensation and benefits.

3. Taxes

There are taxes self-storage owners must pay while running their business. These taxes may arise if you’re improving or repairing your facility to retain or attract new customers.  

As a taxpayer, it’s in your interest to consider physical work on your property as an expenditure for a considerable deduction in taxable income.

4. Repairs and Maintenance

Regardless of your storage location, daily, weekly, monthly, and yearly care are crucial. The expenses involved in the repair and maintenance of your self-storage facility should cover rolling doors, rubbish removal, access gate repairs, sweeping, pest control, contracts, HVAC system, and landscaping. 

Painting, pavement maintenance, flooring are standard fixtures that require regular care, too. 

Additionally, self-storage managers should handle the responsibilities associated with this property’s upkeep and, if outsourcing is necessary, as the facility owner, factor the cost into your operating expenses.

5. Advertising

Generating good income from a self-storage business requires both digital and traditional advertisement of your property, especially during the absorption phase. 

This category’s expenses are social media campaigns, website optimization expenses, newspaper, magazines, radio and television, direct mails and leaflets. 

Create an effective advertising strategy to generate a high percentage of customers for your property.

6. Utilities

The utility costs of a self-storage property differ according to construction, climate control, size, and levels. Hence, these factors will influence your facility’s operating expenses. 

 Costs included in this category include electricity, sewer service, natural gas, solar panels, trash pick up, and water. 

According to market estimation, the cost to build a climate-controlled self-storage is higher than a traditional self-storage. Thus utilities of this facility will require higher management, too.

7. Miscellaneous

Self-storage operators include variable expenses not identified in other categories into miscellaneous expenses. Therefore, the allocation of expenditures into the appropriate account will reduce the expenses in this account.

Itemizing your self-storage operating costs isn’t enough to maximize profit as a business person. Managing and tracking these expenses will help you enjoy a better cash flow. 

Here are the ways you can effectively achieve this goal.

1. Compare Vendors

When handling your variable expenses, you must evaluate the vendor fees charged and frequently examine their services regardless of how satisfied you are with their delivery. 

Go into the market to research for better rates, however, with the knowledge of your vendor. This way, you can strike a good negotiation with them at a discounted rate. 

Moreover, your business’s growth over the years and long-standing relationship with your vendor will earn you better purchasing power and negotiation position. Leveraging these factors help you control your expenses, thereby increasing your savings.

2. Reduce Your Expenses

Reducing your operational expenses is often possible by comparing the money spent and the budgeted amount for each operation. 

For instance, as a well-established self-storage owner with excellent visibility on search engines, especially around your vicinity, you may begin to reduce the amount you spend on Google ads and still maintain your rank on search engines. This way, you can use the money left for other projects. 

Moreover, other ways to reduce your operational costs involve checking your utilities, like an HVAC system. Performing regular maintenance on them will result in a lower cost of operation. One percent decrease from your most significant monthly expenditure will significantly impact your business finances. 

  1. Determine Your Property Value

You can estimate the future income of your business by using a self storage NYC value calculator. This device utilizes your facility’s yearly revenue, rentable square footage, unit and other factors to estimate your property value. 

 Embracing this technology will help you collect and manage your data more efficiently.

4. Eliminate Unused Services

Sometimes you may leave some of your utility bills on auto-pay; meanwhile, you don’t even use them as often as you should. Terminate all services that are unprofitable to your business which you may have included on your operational costs. Check your business’s expenditure to detect unused services for the last six months and suspend them.

5. Go Green

Going green isn’t just an ethical practice but a smart business move that’ll help reduce your operational costs. 

A self-storage business can go green by ensuring the following practices:

  • Energy Audit

Engage in an energy audit to identify loopholes and the most efficient way to allot resources for development. 

  • Use of Motion Sensor Light

Quit illuminating your empty units and hallways to limit wasted energy. With the use of motion sensor lights and LEDs, energy conservation will be possible. 

Introduce solar panels for your self-storage facilities to generate more energy than required. This way, you can trade the extra energy generated to the grid to derive more earnings for your business.

  • Use Organic Cleaning Products

Cleaning products contain toxic chemicals that jeopardize human health and the environment. Inquire and use green cleaning products that can effectively keep your facilities hygienic.

Remember, as a developer, during self-storage investing calculated self-storage construction costs coupled with listing your operational expenses and learning to manage them will undoubtedly help your company. Endeavour to use our comprehensive list as a guide for your self-storage business.

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